Committees

Latest Committee Meeting Minutes

Church Council - April 27, 2010

Link to Past Minutes

Attendees: Ed Nokes, Bob Hays, Bonnie DeBraal, Bruce Stowe, Ashley Veldboom and Connie Sopel

Bonnie DeBraal, Church Council Chairperson, thanked everyone for being here and called the meeting to order.

Bob Hays presented devotion.

Minutes: The minutes of January 19, 2010 were approved with one correction of Pete VanAirsdale. Bruce requested that Karen V. upload the minutes to the website.

Finance: Presented by Ed Nokes

Financial Plan Progress Report 2010 Summary: YTD contributions are $5,388 under budget, total income is $7,084 under budget. Total expenses are $7,195 under budget (includes $3,585 HELD for apportionment). We are hitting our plan. Thank you to the finance committee for your due diligence! Bob would like us to talk about the Stewardship campaign for the fall at the next meeting. He’d like to have a committee formed to concentrate on this. Bob proposed to move the pledging date to a November date, November 14th. Stewardship pledging campaign should be moved into November.

Trustees: Presented by Bruce Stowe
Roof tiles have been a main focus for church repair to date.

Saved $1600.00 by having members of the congregation shovel the snow this winter.

Heating system - The boiler controls are working but the readings are questionable. May need to replace the control system at some time.

A structural engineer from Boldt will be here to look at the roof over the finance office, as it continues to leak. The roof is approximately 60’ x 60’ that requires repair.

A clean up week has been published for the week of May 17^th.

Posted on Craig’s List- 10 cemetery plots at Greenlawn Cemetery.

Working on a building use policy for outside groups. The trustees will update the policy and will present to church council for final approval.

Video streaming and sound system will be set up in the balcony. An electrical outlet has already been provided. To install the equipment half of a pew will need to be removed. This equipment will be used to record the 9am message and will be able to be posted to the church website. Would like to see if the feed could also be shown on the screen. Future considerations are to acquire flat screens to hang in the balcony and in the John Wesley room. Also anticipate that we could feed the message to an off-site location to be used as their message.

Motion to approve was given to remove the half of a pew to the Trustees.

Motion: Bonnie motioned to approve the removal of the pew in the balcony, Ed Nokes approved, seconded by Ashley Veldboom.

$2200 was made at the rummage sale

Staff Parish: Presented by Bob Hays
Outreach and Assimilation coordinator Dee will stay on after she graduates from seminary until June 30, 2011. She is a quarter time hire.

Verna G. is resigning from Dora Hanson and the position needs to be filled. Lay leadership will need to fill this position.

Chris V. will resign at the end of the year from the finance treasurer’s job. This position is currently a volunteer position.

Financial secretary job and the treasurer’s jobs will be reconsidered to be paid positions in the next church budget.

Next meeting: June 29, 2010 6:30pm. Will confirm future meeting dates at that time.

Respectfully submitted,

Connie Sopel, Recording Secretary

Deborah Circle – April 26, 2010

Link to Past Minutes

Attending: Tara, Cindy, Barb A, Helen K, Mary E, Karen L, Wanda, Marlene, Lois, Shirley G, Sue K,

Joann M, Mary K, Michaelene, Jann and Rita

Our program for this evening was singing at Island Shores. I want to thank everyone for joining us and the residents enjoyed our time there. Thanks to Connie for playing the piano. Barb Alt brought cards that our circle made and left them with the program director (Ann) and she was happy to receive them.

Wanda presented the Response. The overview was about Mission and Evangelism today. What is the difference and what do we think of when these two words are brought up? Where we were, and where we are going. The different approach to mission today versus years past. Wanda did a great job reviewing the articles as she only had one day to prepare. Thanks.

Jann gave us the UMW financial report. Monies that we collected so far this year and monies spent and sent on to missions. $10 was sent in Georgia Stelse's name to missions. UMW sends this money to mission for any women that has been a member of a circle.

Cheryl Cain also gave a memorial in Georgia's name. UMW purchased four platters that are engraved and are in the kitchen cupboard.

Donna Allen asked me to pass around order forms for King's Daughters flowers. Some ordered, but if you still want to, just talk with her. For those who gave me an order form and a check, I will make sure she gets it. The plants are nice and all the profit goes towards local needs.

For our May meeting we will be having the all women potluck. May 17, with Mary Beede and Yvonne Firary giving the program on their trip to Loas. 6:00 pm. Please take the time to invite some one that you know doesn't belong to a circle. We would like to have a good turn out just like we do for the X-mas Tea. If you invite someone and they say they are coming please let me know so we know how many to setup for.

Our circle will be responsible for :

Setup --- do the day of the potluck

Drinks ---- coffee, some kind of punch, and water.

Clean up ----- do we have some husbands who would volunteer to do this duty??

Food --- everyone will bring a dish to pass

Let me know where you want to fill in to help.

Devotions were given by Cindy. She read a story about "My Grandparents game of Love" from the book "Stories for a Faithful Heart" compiled by Alice Gray. The story is about a couple that have for years passed on notes to each other with the word of "Shmily". Which stands for-- See how much I love you. Cindy has a similar thing with her daughter Sharon, with a "Happy Jesus". You just never know where the "Happy Jesus" may show up. At the conclusion she gave us a Happy Jesus and told us how this is how she feels about our circle --- SHMILY.

Mary Erickson provided yummy treats. Toffee bars and cookies. Much needed water after all that singing and some coffee too. Thanks.

If I have forgotten anything let me know, I will send out a correction.

God Bless and see you at Church.

~~Rita

Finance Committee - Tuesday, August 10, 2010

Link to past meeting minutes

Present:	Bob Hays, Ashley Veldboom, Chris Vlachakis, Barb Genett, Ann Stein, Bruce Stowe, and Ed Nokes

Bob opened the meeting with a prayer.

Minutes from 6-8-10 had not been taken but those attending that meeting informed us that the main discussion was about doing a special fund drive if the finances didn't improve.

Chris presented the July treasurer's report and balance sheet. The treasurer's report showed total ytd revenues of $196,502 and total ytd expenses of $222,327 for a deficit of $25,825. This is $17,489 worse than

budgeted.

We also reviewed the monthly financial plan progress report that will be posted on the bulletin board. It shows YTD contributions $29,106 behind budget. The report shows that revenues are the problem, not the expenses.

Attendance reported on the monthly financial plan progress report shows average attendance ahead of last year by 20 people.

Bob asked Ashley to give him some reports to compare pledging/giving for 2009 versus 2010 so we can get a better handle on what is causing the shortfall in contributions. Hopefully we can determine if people that pledged

aren't giving or if we have some other issue like the unpledged giving estimates.

We agreed to have a special meeting to discuss what the reports Bob is getting show. This meeting will be August 24th at 5:30.

Regarding budget/stewardship, Bob will meet with Ed and Bonnie DeBraal next week to start the process so that members of the stewardship team can meet with Finance at their next regular meeting on September 14th

at 6:00.

With no other business for the committee, the meeting was adjourned.

Board of Trustees - Wednesday, June 16, 2010

Link to past meeting minutes

Present:	Bruce Stowe, Linda Kehl, Matt Woodrow, Sue Prince, Barbara Rudolph, Lenny Berge, Victor Metzig, Gerry Kaiser
Also Present:	Pastor Bob Hays

1.	Minutes: MSC Berge / Prince to approve the minutes of the meeting of April 21, 2010.
2.	Project Priority List: Development of this list is ongoing.
3.	A/C Installation: A single vertical A/C unit will be installed in Pastor McGregor’s office. Two standalone units will be placed in the Cup of Job Room and two additional units will be placed in the Harvest Room.
4.	Facilities Task Force Update: Pastor Hays updated the trustees on task progress. Six focus group meetings have been conducted to clarify details of the facilities survey. Approximately one hundred church members have participated in those meetings. One more focus group meeting will be held to target the younger parents, mostly new to the church, who weren’t well represented in the other meetings. There has been a general understanding that facility upgrades are needed. The next task of the task force will be to answer the question of “Who we are as a congregation”, which will provide direction for the upgrades. The goal is to complete research by the end of summer and have a congregational meeting to discuss the findings.
5.	Video Streaming: One-half of a pew was removed in the balcony to make space for the workstation. Cable has also been run from the balcony to the sound room. We are awaiting delivery of two components to complete the work.
6.	Building Use by Outside Groups: Pastor Hays relayed his findings regarding how area churches manage facility use by outside groups. Churches in the community are fairly generous in the use of their facilities by inside and outside groups and in the user charges.
7.	Boiler Issues: The control panel is mostly off. Bruce Stowe is arranging to meet with a contractor to evaluate the problem.
8.	Spring Clean-up: Trustees briefly reviewed the completed tasks.
9.	Compressor Problem: A valve in the compressor was replaced. It appears to have taken care of the problem.
10.	Volunteers for Mowing/Yard Maintenance: Eight volunteers have come forward to help with mowing. They will be organized in four teams of two. Mowing will rotate among the teams on a monthly basis. Lenny Berge noted that the arbor vitae needs to be trimmed.
11.	Ladies First Floor Toilet: The problem being reported with the toilet has not been diagnosed.
12.	Boldt Proposal for Roof: Bruce Stowe presented the proposal received from The Boldt Company to provide design and engineering services to inspect, evaluate and provide recommendations for correcting drainage on the roof over the southeast corner of the building. They have offered their services at a not-to-exceed cost of $5,000. Discussion followed regarding the need to request other proposals and the coordination between this work and any work that may come forward from the facilities task force’s renovation program. MSC Berge/Rudolph to table the proposal from The Boldt Company.
13.	Hub Update: Pastor Hays noted that the ministry at the Hub is funded by grants that are outside of the budget in the amount of about $20,0000 per year. Those grants are expiring, so Pastor McGregor has been exploring a shift in youth ministry strategy away from the Hub. That will involve partnering with other area groups to bring in music shows as outreach to young adults and use that as a catalyst to build relationships. There will also be a drop-in program arranged for the church, which, as a change in facility use, will require input from the trustees.
14.	The next meeting was scheduled for August 18, 2010, at 5:30 p.m.

Respectfully submitted,

Gerry Kaiser

Trustee Secretary